Privacy Policy

Ottawa Dance Academy – Website Privacy Policy

Last updated: 22.07.2025

Ottawa Dance Academy (“we,” “our,” or “us”) is committed to protecting your privacy. This privacy policy explains how we collect, use, disclose, and protect personal information collected through our website.

1. What Personal Information Do We Collect?

We may collect the following information from you when you use our website, contact us, or enroll in our programs:

- Your name

- Your contact information (email, phone number, address)

- Your child’s name and age (if enrolling a child)

- Emergency contact details

- Payment information (if making a payment)

- Any additional information you choose to provide (e.g., questions, comments, or feedback)

2. How Do We Collect Information?

We collect information:

- Directly from you when you fill out forms, register for classes, or contact us through the website.

- Automatically, through cookies or similar technologies, to improve your browsing experience (see “Cookies” below).

3. Why Do We Collect Personal Information?

We collect personal information for purposes including:

- Enrolling students in dance classes and programs

- Contacting you about your child’s enrollment, schedules, and studio updates

- Processing payments and managing accounts

- Ensuring the safety and well-being of students during classes

- Responding to your inquiries or feedback

- Improving our website and services

Special Notice About Children’s Information:

When you enroll your child, we ask for their name and age to create a student profile, ensure they are placed in an appropriate class, and maintain a safe environment. This information is collected only from parents or legal guardians.

4. Consent

By using our website and submitting personal information (including your child’s information), you consent to our collection, use, and disclosure of that information as described in this policy. For children under the age of 13, we require that information be provided by a parent or legal guardian.

5. Disclosure of Personal Information

We do not sell, rent, or share your personal information with third parties, except:

- To authorized staff and instructors as necessary for class management and safety

- As required by law or to respond to legal requests

- To service providers who assist in running our business (e.g., payment processors), subject to privacy obligations

6. How Do We Protect Your Information?

We use reasonable security measures to protect your personal information from unauthorized access, loss, misuse, or disclosure. Only authorized personnel have access to student and parent data.

7. Retention of Information

We retain personal information only as long as necessary for the purposes stated, or as required by law. Information is securely deleted or destroyed when no longer needed.

8. Cookies and Website Tracking

Our website may use cookies and similar technologies to enhance your user experience, monitor site performance, and collect non-identifying information. You can adjust your browser settings to disable cookies if you wish.

9. Your Rights and Choices

You may request access to, correction of, or deletion of your personal information by contacting us. You may withdraw consent at any time, but this may affect your ability to enroll in our programs or access certain services.

10. Changes to This Policy

We may update this privacy policy as needed. The most current version will always be available on our website with the date of last revision.

11. Contact Us

If you have questions about this privacy policy or our handling of your information, please contact:

Ottawa Dance Academy